A guide to our policies
Introduction These manuals contain the governance and school district policies of the Fort Zumwalt Board of Education, and the major
administrative procedures and forms intended to implement the policies.
Policy development in a modern, forward-looking school district is a dynamic, on-going process. New problems, issues and needs give rise to the continuing obligation to develop additional policies or to revise existing ones. This is why the Board employs the looseleaf format for its policy manuals. The format allows for ease in updating the materials.
How to Use These Manuals The Fort Zumwalt School District operates according to policies established by the Board of Education. The Board, which represents the state and local community, develops the policies after careful deliberation, and the school administration implements them through specific procedures and forms. The Board then appraises the effects of its policies and makes revisions as necessary.
In the interest of harmony, efficiency, uniformity of interpretation, coordination of effort, and in fairness to all concerned, the Board makes these manuals available to all who are affected by its policies and procedures.
How The Manuals Are Organized The manuals are organized according to MSBA's modified coding system of the National School Boards Association (NSBA). Because that system is designed to accommodate the needs of all 50 states, NSBA material contains a Section H which relates to
negotiations. Since Missouri is a non bargaining state, this section does not apply to the districts MSBA serves, and is therefore not included in the
manual. The system provides an efficient means of coding, filing and finding policies, administrative procedures and other related documents.
Eleven major classifications, each bearing an alphabetical code, are utilized in the MSBA Classification System. The 11 major classifications are:
Subclassifications under each heading are based on logical sequence and alphabetical sub coding. For example, policy CB is used for a general policy statement regarding the school superintendent. Policy CBA relates to the more specific topic of qualifications and duties of the superintendent. Policy CBA, therefore, is a sub code of CB, and CB is the "superior" code of CBA. Clicking any of the links above will take you directly to that section of our district policy.
Using the Signs and Symbols Various signs and symbols are used in connection with the policy classification system. They are for use in locating and/or examining policies. Included in the signs and symbols are the following:
- -R - Regulation. This symbol following a file code
indicates that the statement is a major administrative regulation, not a Board
policy. Most often only a very few regulations are found. Regulations are
step-by-step processes, however different from administrative procedures
because they require Board adoption and contain legal material necessitating
their placement in the policy binder.
- -AP - Administrative Procedure. This symbol following a
code identifies material of a procedural nature. This type of information is
necessary for implementation of policy, such as guidelines, steps, etc.
- -AF - Administrative Form. This symbol following a code
indicates that the statement is an exhibit or reference document, such as a
calendar, application form, etc., rather than a policy.
- Dates - Where possible the original and revised dates of
adoption/approval appear immediately following each policy/procedure. In other
instances an approximate date or reapproval date is used.
- Cross Refs - Certain policies/procedures relate to others.
Cross references are provided following many statements to help the reader find
the related information one may seek.
- Legal Refs - Pertinent legal references are given to tell
the reader where one may find certain federal and/or state statutes that relate
to a policy. Unless otherwise noted, all references direct the reader to the
Missouri Revised Statutes. It is important to mention that additional laws
and/or court decisions may also be applicable to a particular policy.
About Board Policies Generally, the role of a Board of Education is to set policy and the role of the administration is to execute it. The basic definitions of policies and procedures, as set forth by the National School Boards Association, are as follows:
- Policies are principles adopted by the Board to chart a
course of action. They tell what is wanted and may include also why and how
much. They are broad enough to indicate a line of action to be taken by the
administration in meeting a number of day-to-day problems; however, they need
to be narrow enough to give the administration clear guidance.
- Procedures are the detailed directions developed by the administration to put a policy into practice. They tell, how, by whom, where, and when tasks are to be accomplished.
These definitions are serviceable most of the time. They reflect sound theory of governance and administration. But the real world does not always conform. For example: As long as the administration operates within the guidelines of a general policy adopted by the Board, it may change administrative procedures without prior approval of the Board -- unless the Board has specifically asked for Board approval. however, only the Board may adopt new policies or revise old ones.
Order of Precedence Board of Education policies and administrative procedures must be read and interpreted in the light of the Federal and Missouri State Board of Education/Missouri Department of Elementary and Secondary Education regulations.
Wherever inconsistencies of interpretation arise, the federal and state laws and regulations shall prevail.
It is the hope of the Board of Education of the Fort Zumwalt School District that this collection of policies, procedures and forms will provide for greater harmony and efficiency in all areas of school operations. This will enable the Board to devote more time to its primary duty -- the development of long-range policies and planning for the future of the school
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